General

It is very easy to stray from the required layout and style when using word. Authors should take care over the fonts which are used in the document, including fonts within graphics.

Fonts should be restricted to ONLY Times, Symbol and Zapf Dingbats.

Illustrations and Graphics

Full page width tables and figures can be created by inserting a new section with the appropriate total width (170mm).

Using an illustration (graph, etc.) which has been saved in the encapsulated postscript format (EPS) gives better resolution in the final document because it will scale properly under zooming. Most applications allow one to save a graphic or image in EPS format, so this is recommended.

WORD offers the possibility of saving the illustration within the document file or making a link (or pointer) to the file which is only incorporated when the postscript is generated for printing. The advantages to the author of using a link to the file are a saving in disk space and the illustration can be modified independently. It will be much easier for the editorial team to fix problems with illustrations if they are sent separately, either on the diskette or by ftp .

Making the Postscript

The choice of printer driver can make a considerable difference to the postscript produced. We have found that the Apple LaserWriter driver works well.

The postscript file should have the first page first, not reverse order.

On a PC

• Use the Options from the Print/Printer menu (NOT the Print to File check box) to print encapsualted postscript as follows:
  • Choose Print from the FILE Menu
  • Choose Printer from the Print menu
  • Choose Options from the Print Setup menu
  • Choose Encapsulated Postscript File radio button
  • Give a name for the file
  • Click on OK (Options menu)
  • Click on Close (Print Setup menu)
  • Click on OK (Print menu)
• If the document still comes out on the printer, use the Control Panel in the which will probably be found in the System Group. In this case the route is Printers-Setup-Options, then click the Encapsulated Postscript radio button, give the file name and proceed as above, then return to WORD and print the document.
• Check the result by copying the file to a port with a postscript printer attached.

On a MAC

• Select LaserWriter 8 in the Chooser
• Select Print from the File Menu
• Select File as the destination and click Save
• Select ASCII, Level 1 Compatible, Format = Postscript, Font Inclusion = no fonts, give an appropriate filename and click Save
• Check the postscript file by printing it using a utility like Apple LaserWriter Utility.